Stop losing appointments to hold music.

Real-time voice AI and front desk AI for healthcare and office teams—WarmTag is an AI voice agent that answers phones, texts, and website chat, books and reschedules in your scheduling system, with scripts and actions you approve before anything goes live.

Hear it book an appointment

WarmTag Agent

Live · 0:38

❙❙

“Thanks for calling Clearview Dental. I can help you schedule, reschedule, or answer questions about your account. Which would you prefer?”

Schedule

Reschedule

Hours & location

Insurance

24/7 coverage After-hours and busy periods answered—not sent to voicemail

More booked visits Schedule, reschedule, and confirm on the channel patients already use

Less front-desk load Your team handles exceptions; routine calls and texts run themselves

One AI front desk. Every channel.

Omnichannel voice AI for healthcare and office teams—patients call, text, or chat on your website with one AI voice agent playbook. No re-typing the same answers, no three different bots that disagree.

Phone Answers inbound calls and books in your scheduler

Text (SMS) Reminders, confirmations, and two-way booking

Website chat Same rules as your phone line—no separate setup

Best for most practices

Voice AI for dental offices

Ready-made dental templates—greetings, appointment booking AI, reschedule, cancel, and caller lookup connected to your scheduler. Your dental AI receptionist on phone, text, and chat; you approve every script before go-live.

Typical path: connect practice → review scripts → test → go live
Works with your existing scheduler—not a replacement PMS
You approve every action before patients hear it

Try the live demo

Use your cell number in the demo to see caller lookup work.

Custom operations

Build your own playbook

Describe your process in plain English, connect your own calendars and APIs, and approve what the agent is allowed to do—ideal for multi-location groups or non-standard workflows.

Custom integrations and business rules
Same phone, text, and chat experience
Your team stays in control—not “AI improvisation”

Talk to us about setup

Go live in three steps

No engineering project. You stay in the driver’s seat from first script to first booked appointment.

Describe your healthcare front desk

Tell us how your AI receptionist should greet callers, verify patients, handle insurance questions, and when to transfer to staff. Plain English—no technical spec.

Review & approve

WarmTag drafts the scripts and booking actions. You read, edit, and sign off before a single patient interacts with the agent.

Turn it on

Route your phone number, enable texting, and add chat to your site—the same approved playbook everywhere.

You stay in control

Healthcare front desk AI and office voice AI you control—WarmTag reduces chaos; it does not “let AI do whatever it wants.”

Without WarmTag

Voicemail after hours; patients call a competitor
Staff repeats the same scheduling answers all day
Phone, text, and chat give different information

With WarmTag

Calls and texts answered with your approved scripts
Bookings land in your scheduler (or connected system)
Staff steps in only when needed

Approve before go-live Every script and booking action is reviewed by your team first.

Uses your scheduler Ready-made templates today—custom connections when you need them.

Human handoff built in When the agent is unsure, it escalates—not guesses.

See what your team approves

The WarmTag Console is where you edit greetings, booking rules, and what the agent is allowed to do—before it ever talks to a patient.

console.warmtag.com

Scripts & playbook: Edit how the agent greets callers, asks questions, and hands off to staff—before go-live.

console.warmtag.com

Booking actions: See exactly what the agent can do in your scheduler—book, reschedule, cancel—and turn actions on only when you’re ready.

What practice owners care about

Fast to launch

Start from ready-made dental templates or describe your medical practice in plain English. Most teams review scripts—not write code.

Speaks your patients’ language

Multilingual healthcare AI receptionist on every channel—one voice AI playbook, so messaging stays consistent.

Phone, text & chat

Real-time voice AI for phone plus SMS and website chat—one AI front desk experience, not three separate bots.

Built for healthcare & office AI

Healthcare voice AI for scheduling, verification, insurance FAQs, and after-hours coverage—built for dental, medical, and office front desks.

Nothing goes live unseen

You approve scripts and booking actions before patients hear them—AI helps draft, you decide.

Only does what you allow

The agent can only run actions you’ve turned on—book, reschedule, look up callers—not freewheel with guesses.

Built for practices like yours

Healthcare voice AI for dental and medical offices first—plus office AI for retail, legal, and real estate teams with custom integrations.

Primary focus

Dental & medical voice AI

Dentist AI and healthcare voice AI for new patient booking, confirmations, reschedule/cancel, after-hours phone AI, and insurance questions—on phone, text, and chat.

Retail voice AI

Retail voice AI for product questions, order status, store hours, and seasonal call spikes—approved office AI flows grounded in real tools and policies.

Legal & professional services

Law firm AI receptionist workflows—screen inquiries, capture leads, and route calls with explicit handoff logic for cleaner intake.

Real estate voice AI

Real estate AI voice agent for property questions, showings, and lead qualification around the clock—approved workflows, not ad hoc bot behavior.

Works with the tools you already use

WarmTag is voice AI and office AI for healthcare and business teams—EMR voice integration, schedulers, CRMs, calendars, help desks, and phone systems for front desk phone and chat in one approved playbook.

Healthcare & EMR

Dentrix
Dentrix Ascend
Open Dental
NexHealth
Curve Dental
Denticon
Cloud 9

CRM & Sales

HubSpot
Salesforce
Pipedrive
Zoho CRM
HighLevel

Scheduling & Calendar

Cal.com
Calendly
Google Calendar
Microsoft Outlook

Customer Support

Freshdesk
Zendesk
Intercom

Communications & VoIP

Twilio
RingCentral
OpenPhone
Aircall

Automation & Workflow

Zapier
Make
n8n

Business Operations

Slack
Microsoft Teams
Notion
Google Sheets

Industry-Specific Platforms

Aspire
ServiceTitan
Jobber
Housecall Pro

Don’t see your stack? Request an integration — custom connectors are available on the WarmTag platform.

Voice AI & front desk AI FAQ

Common questions about healthcare voice AI and dental AI receptionists.

What is voice AI for dental offices?

Voice AI for dental offices is an AI voice agent that answers phones, texts, and website chat—booking, rescheduling, and patient lookup in your scheduling system. WarmTag lets your team approve every script before patients hear it.

How does WarmTag connect to my scheduler or EMR?

WarmTag connects to the schedulers and EMRs you already use for appointment booking, reschedule, cancel, and caller lookup. You review greetings and booking actions in the console, then go live on phone, SMS, and chat with one playbook. See integrations for supported platforms.

What is healthcare front desk AI?

Healthcare front desk AI is an AI receptionist and voice AI layer for medical and dental practices—scheduling, verification, insurance FAQs, and after-hours calls, with handoff to staff when needed.

Is WarmTag a real-time voice AI phone agent?

Yes. WarmTag is real-time voice AI for inbound calls plus SMS and website chat, with approved workflows—not ad hoc AI improvisation.

Can WarmTag replace an answering service for a medical practice?

WarmTag handles routine calls and texts 24/7 with your approved scripts and scheduler integrations. Many practices use it as an AI answering service for healthcare during after-hours and busy periods.

Does WarmTag work for dentist AI voice front desk?

Yes. WarmTag targets dentist AI voice front desk workflows first—templates for new patient booking, confirmations, and patient phone automation. Learn more about dental voice AI.

See it book an appointment—then talk to us

Try the live demo with your phone number, or email us for a walkthrough on your practice and scheduling setup.

Try live demo
Contact us at hello@warmtag.com